Wellbeing in the Digital Era

Privacy Policy

Last updated: 14-3-2025

1. Introduction

Welcome to dwb.aegean.gr, a website dedicated to providing information about the Digital Wellbeing Workshop. We are committed to protecting the privacy and security of your personal data in compliance with the General Data Protection Regulation (EU) 2016/679 (GDPR). This Privacy Policy outlines how we collect, use, store, and protect your personal information.

2. Data Controller

The University of the Aegean, located in Greece, is the data controller for the processing of personal data on this website. For privacy-related inquiries, you can contact us at cilab@aegean.gr or the institution’s Data Protection Officer (DPO) at dpo@aegean.gr.

3. Personal Data We Collect

We collect and process the following personal data when you register for the workshop or submit a paper:

  • Full Name
  • Email Address
  • Affiliation (University/Institution/Organization)

4. Purpose of Data Processing

Your personal data is collected exclusively for the following purposes:

  • Processing your workshop registration
  • Contacting you to provide participation certificates
  • Facilitating paper submissions and related communications

We do not use personal data for marketing, advertising, or any commercial purposes.

5. Legal Basis for Processing

We process your personal data based on:

  • Legitimate interest (to administer the workshop and communicate with participants)
  • Consent (provided when you submit your data through our forms)

6. Data Storage & Security

We store personal data on secure servers and implement necessary security measures to prevent unauthorized access, disclosure, or misuse. No third-party services are used for processing or storing personal data.

7. Data Retention

Your personal data will be retained only for the duration necessary to fulfill the workshop’s objectives. Specifically:

  • Registration data will be retained until certificates are issued and the event is concluded
  • Paper submissions will be stored for the evaluation process

After these purposes are fulfilled, data will be securely deleted unless legal obligations require further retention.

8. User Rights under GDPR

As an EU-based user, you have the following rights regarding your personal data:

  • Right to Access – Request a copy of your data
  • Right to Rectification – Correct inaccuracies in your data
  • Right to Erasure – Request deletion of your data
  • Right to Restrict Processing – Limit how we use your data
  • Right to Object – Object to processing under certain conditions

To exercise these rights, contact us at cilab@aegean.gr.

9. No Cookies or Tracking

dwb.aegean.gr does not use cookies, analytics, or tracking mechanisms.

10. Contact Information

For questions regarding this Privacy Policy or your personal data rights, you may contact:

We reserve the right to update this Privacy Policy as needed. Please check this page periodically for any changes.